The meeting of PEHOA officers was held at 7:00 p.m. at Duane Jastremski's house. Those present were Duane Jastremski ( President), Alice Aurilio (Vice-President), Grant Sparks (Treasurer), Roger Brown (Member-At-Large), and Vicki Brown (Secretary).
Duane opened the meeting by thanking Bill McCullough, Grant Sparks, Ken Phillips, Roger Brown, for mowing at the O'Brien house, which is now vacant, and Wayne Hellams and Ernie Combs for mowing the circle. If anyone is left out, please accept our apologies and our gratitude.
The meeting began with a short list of topics for discussion. These included 1) O'Brien's vacant property, 2) fences, 3) appearance of vacant lots, 4) legal representation.
Vicki contacted RBC Bank and learned that the Bank will not take over the responsibility of maintaining foreclosed properties until the foreclosure process is complete.
Grant asked if the Association could be responsible for paying to have the O'Brien lawn mowed on a regular basis by a landscaping company. After discussion of the costs this would involve, it was decided that we will continue to have the lot maintained as is, with PEHOA members taking on the task.
Upkeep of vacant lots was discussed. Vacant lots must have an expectation of minimum upkeep to keep our community looking good. Some cleared lots are mowed on a regular basis, while others are neglected. Many of the adjoining homeowners maintain the road fronts of these vacant lots, but the interiors become overgrown and unsightly. A motion was made by Duane that all vacant, cleared lots must be cut, at least, once per quarter, to keep the growth less than a foot tall. As reference must be made back to our covenants, this will be clarified at our next meeting and further discussion was tabled until then.
Grant introduced discussion of dues. Our current dues at $200 per year are low in comparison to many homeowner associations, covering lights, insurance and insufficient road maintenance, with no money for anything extra.. More paving in needed, as our roads are aged and crumbling. There is absolutely no money for anything else. We must either have a yearly dues increase or a one-time assessment. Using the common area for collateral is still available. Grant will price out our road options. We will continue to follow up on dues in maintaining and improving Plantation Estates.
Duane brought up the need for our covenants to be clear and concise in their intent and direction. For instance, in regards to outbuildings, the covenants should state that the outbuilding should be the "same color as the house", not be "harmonious", as is presently stated. Other issues, such as agricultural fencing, will need to be researched. Duane will contact Frank Erwin regarding these guidelines.
We discussed retaining a lawyer other than Frank Erwin. After weighing cons (cost), and pros (readily accessible, highly experienced, provides satisfactory results), the Board agreed that it is best to keep Erwin as our legal representative.
The meeting was adjourned. Our next Board Meeting will be in December; time, date, and location to be announced.
The annual meeting of PEHOA was held Saturday, May 1, 2010.A potluck lunch preceded the meeting that was called to order by President Grant Sparks at 1:00 P.M.
First Order of Business- Welcome by President Grant Sparks and introduction of members present.Members present were Roger & Vicki Brown, Scott & Tawnya Losito, Bill & Dorothy Tisdale, Nancy Combs, Whip Wilson, Jim & Linda Stephens, Chris & Diane Rowland, Dave & Julie Brown, Duane & Bobbie Jastremski, Phyllis Perrine, Ralph & Ellen Drumm, Jeff Drum, Wayne Hellams and Alice Aurilio.Members represented by proxies were Bennett; Eddy; Gormley; Howard; Hunt; McCulloch; Pace; Phillips; Reece; Stewart; Dudley; Gott; Jones, L. and Chase.
Second Order of Business- Minutes from the May 16, 2009, annual meeting were read by the secretary Alice Aurilio.Scott made a motion to accept the minutes as read.Dave seconded the motion.All voted in favor of approving the minutes as read.
Third Order of Business- Grant presented the treasurer's report.PEHOA's books will be audited when treasurer Lydia Hellams returns later this month.Grant stated that a budget is a plan.In some cases, the money for a budgeted item is not spent and in other areas, we have gone over the budgeted amount.(Please refer to the budgets and financial statements that were mailed, e-mailed or distributed at the meeting for specifics.)Duane made a motion to accept the treasurer's report.Alice seconded it.There was no opposition to the budget for May, 2010-April, 2011.The budget was ratified.
Old Business- Ralph asked how far back PEHOA's records went.Alice said all the way back to the start of the association.Ralph stated that when Jerry Lawson was president Frank Aurilio volunteered to mow from the front of the development to the point where the road starts to go down the hill.Ralph said Frank had only done it a few times and hell, you travel most of the year anyway.(A point of clarification, Jerry was president in 1997 and 1998.A direct quote from the April 17, 1998 annual meeting minutes reads, "Mr. Aurilio, Mr. Ralph Drumm and Mr. Roger Brown volunteered to mow the road frontage of vacant lots, the entrance area, and Mr. Drumm will bush hog the community lot when needed.")Ralph continued that Plantation Estates was a joke.When you think of a plantation, you think of white columns and people pickin' cotton.Grant asked what the purpose of these comments was.Ralph said you wanted to hear what people thought.Ralph then stated he didn't want to walk a mile in someone else's shoes.This being a reference to a comment Grant made to John Gott about putting yourself in the board members' shoes when making decisions for the good of the whole community.Ralph then detailed occupations that John had been involved in- Marine, DC police officer and drug enforcement agent.Scott started to say something and Ralph told him to shut up.I have the floor.Ralph said he was sorry if he hurt anyone's feelings, but this was the first and last time he would say it.He added he didn't give a damn what anyone thought.When Ralph had finished he said to Scott now do you have something to say, Mr. Losito.Just stand up.Grant advised let's move on.Wayne stated that he was usually a soft-spoken person, but there are people who are misinformed or ill informed.Perhaps we need a covenants burning party as Ralph had suggested in the past said Wayne.You can't fix stupid.The board needs to protect all folks Wayne added.He continued by saying Lydia has been insulted and she is frustrated and that's why she is stepping down from the board.I know none of you would want to have your wife insulted.Wayne mentioned that the Geographical Information system (GIS) is now used in place of surveying and it is in use in OnslowCounty.You can look at what John's backyard looks like here or where he used to live.Ralph wanted to know if this is what Wayne used to look at what Whip had in his backyard.Ralph added that if someone was getting on the board just to pick on their neighbors he was gonna fight you.Grant stated that we had other items to discuss and Wayne said you are always arrogant to me.
New Business- Roger and Scott volunteered to mow the sides of the front entrance.Ralph said that the shrubs at the sides of the front entrance made mowing difficult.Tawnya agreed with Ralph saying they are a pain in the butt and they look crappy.She suggested they be pulled out and replaced with sod.Grant asked if there were any objections to this and there were none.Dave, Bobbie, Tawnya and Alice volunteered to remove the shrubs.Tawnya will coordinate the project.
The budget was ratified.
Grant stated that between the middle of May and late May, Jacksonville Paving would begin work on Plantation Drive.Areas marked with red will be cut out and two inches of asphalt will be added for each patch.Then starting from the entrance and going about 1,200 feet, probably close to the Aurilio's home, an inch and a half of overlay will be put down.The total cost being $28, 833.00.He added that a PEHOA member had offered to loan PEHOA the remainder of the money needed to complete the entire road, but there are pros and cons to this.Grant added that it might cost from $20,000 to $25,000 to finish overlaying the entire road.It could be higher depending on oil prices.This would be an assessment of approximately $500 to $600 per lot owner.Maybe we could use the Common Area as collateral for a loan, but that would require 80% approval from the members.Maybe the dues could be raised, but that would require 75% approval from the members.Grant said he favors a pay as you go approach.Ralph told Grant he applauds the work done for the road.Wayne commended Grant for his efforts to chase it.Several folks thought about taking an informal poll to see who at the meeting would pay the $600.This did not occur, but Ralph said he would.The possibility of a phone poll to see if the idea of a special assessment would fly was suggested.Grant stated this issue would not be resolved overnight and it would require a separate vote.Ralph stated the garbage truck is tearing up the road.Grant countered that this is why we limited trash pickup to just one company.Ralph was concerned about speeders on Plantation Drive.There have been several near misses with folks coming out of their driveways at the corner after the first speed bump.Grant said the overlay would soften the speed bumps.Ralph said he and his family use a golf cart to ride around and he has grandchildren who visit.If someone hits them, they better keep going because I will be after them he added.
Back to the subject of the road, Bill added we need to look at different sources of money to fund the project.Everyone thinks the money has to come from a bank.
Ralph said you'll never build anything here (the Common Area.)You've never seen what a really bad hurricane can do.
Election of Board Members- After nominations and members casting secret ballots, the officers for 2010-2011 are Duane Jastremski, President, Alice Aurilio, Vice President; Grant Sparks, Treasurer; Vicki Brown, Secretary; and Roger Brown, Member-at-Large.
Any New Issues/Concerns of Members- Ralph said living here is like you have won the lottery.He added this is where we want to be.Alice said folks need to follow the covenants.Ralph stated there is nothing that can't be circumvented.It's been done before and will happen again.Scott thanked the board members for their efforts.Grant thanked Scott for the delicious hamburgers.Dorothy also thanked the board members and Grant for what they do.
Alice made a motion to adjourn the meeting.Bill seconded the motion.All voted in favor and the meeting adjourned at 2:00 P.M.
Respectfully submitted,
Alice C. Aurilio,
PEHOA Secretary
A Concern- Everyone has the right to have an opinion on matters that involve PEHOA and its members and to express those opinions in an open forum.A problem arises when the manner in which the opinion is expressed is belligerent, rude or demeaning.Members do not come the annual meeting to be brow beaten by other members. The board members have a legitimate concern about the lack of civility being shown during meetings.In order to restore civility and a sense of safety to all members, the board may have to take some unpleasant measures.One thing that could be done would be to hire a security officer to attend the meeting and he/she would have the authority to ask the offending member/s to leave.Another measure could be banning members from attending the meetings until the manner in which they express themselves becomes more appropriate.The board does not desire to take either of these measures, but we are a community and we need to be civil to each other.We do not need to be friends, but we need to be neighbors. #
Members present were Grant Sparks, President; Scott Losito, Vice President; Lydia Hellams, Treasurer; Roger Brown, Member-at-Large; Alice Aurilio, Secretary and Earnie Combs, PEHOA member.
Grant called the meeting to order at 7:30 P.M.At this time, two bids have been received to repair Plantation Drive.Jacksonville Paving submitted a bid of $28,833.They will be patching approximately 500 square yards along the entire road.These areas have been marked with red paint and will be cut, removed and filled with two inches of asphalt.They will then begin overlaying the road from the front entrance and going approximately 1,200 feet with 1.5 inches of asphalt.The cost of patching is $7,500 and the overlay costs $21,333.Onslow Grading and Paving submitted a bid of $29,835.They will overlay the road with 1.5 inches of asphalt for approximately 1,315 linear feet.Board members stated that they thought Jacksonville's plan for the road better dealt with the more seriously damaged areas on the road.
Grant stated that Earnie had talked with Scott about the possibility of loaning PEHOA enough money to complete an overlay on the entire road.Earnie said he hadn't heard crap about his offer.Scott told Earnie that he had left him a message on his cell phone.Earnie said he did not carry a cell phone as he looked at it in his hands.Earnie stated that he would ask to be repaid within a two-year period with 5% interest on his money.He stated that he is getting 1% interest on it right now.He later stated that he could go longer than the two year period and that the interest rate could be a little below 5%.It was noted that this situation could potentially obligate each property owner to approximately a $600 assessment.Alice stated she was in favor of doing what could be done now to fix the road with the money we have at this time.Earnie said we could increase the dues.Alice replied that we would need a notice for a special meeting to raise the dues.Grant stated that the plan we are considering is not a perfect solution for the road, but it is what we can do now.Lydia stated that getting 75% of members to agree to a dues increase is a problem.Earnie said he just wanted to see it done and behind us.Alice replied don't we all.Scott said let's go with what we have.Grant agreed saying let's do what we can now and then maybe in four or five months have a special meeting to see if we can get the votes on Earnie's offer or another plan to get the remainder of the road finished.Grant thanked Earnie for his offer of the loan.
Lydia asked if something could be done to fix the water runoff on South Plantation Lane.Grant stated he had a man who would grade and cut into the swale to improve this situation.Lydia stated that several people keep up South Plantation Lane, but others do not and these few have to take up the slack for the others.Grant stated that the situation has nothing to do with PEHOA.
Grant returned the discussion to Plantation Drive and stated let's go with what we have and then down the line have a special meeting to vote on a two time special assessment to complete the overlay.This assessment would be beyond the annual dues.Roger made the motion to accept Jacksonville Paving's bid for work on Plantation Drive.Lydia seconded the motion.The vote was called and agreement was unanimous.Roger wondered if the areas that are cut out could be ground up and spread on Plantation Lane North and South.Grant said he would ask, but did not know if they had the equipment to do this.
In order to fund the road repair, Lydia stated PEHOA's money market account would need to be cashed in and there may be a penalty. She added there was no problem with cashing in the certificate of deposit for the project.
Grant stated that if he talked with Jacksonville Paving tomorrow the contract could be signed and scheduled within 30 days.
Hello, neighbors!Hope this finds you well and enjoying the spring weather.The annual meeting of PEHOA is scheduled for Saturday, May 1, 2010, at 12:00 P.M. at the Common Area.We will eat lunch at 12:15 P.M. and the meeting will begin at 1:15 P.M.The rain date will be Sunday, May 2, 2010.
The Board will be providing hamburgers and hot dogs, tables, plastic cutlery, condiments, plates and napkins.Members are asked to bring a chair, beverage and a dish to share.Please RSVP to Alice Aurilio by April 23, 2010, using the contact information at the end of this notice, so we can plan accordingly.
Enclosed with this meeting notice is a proxy.During the meeting we will be discussing and ratifying the budget and voting on Board members for 2010-2011.Every member has a stake in these issues.If you are unable to attend, please designate a PEHOA member to be your voice, sign and return the proxy. It matters that your voice be heard and your vote counted.Please return the proxy using the addressed, stamped envelope by May 23, 2010. If you are receiving this notice by e-mail and you will be unable to attend the meeting, you may electronically sign the proxy, designate a PEHOA member to be your voice and e-mail it to that person to bring to the meeting or e-mail it to Alice.Thanking you in advance for your participation.
PEHOA ANNUAL MEETING AGENDA
MAY 1, 2010
I.Introduction of Board and Association members
II.Reading of minutes from May 16, 2009, annual meeting
III.Treasurer's report
IV.Old Business
V.New Business
1.PEHOA budget presented and considered for ratification.Neither a quorum nor a vote is needed for ratification.It is ratified if a majority does not disapprove.
2.Volunteers will be needed to mow the sides of the front entrance during the mowing season.
3.Election of Board members; president, vice president, treasurer, secretary and member-at-large.Please consider getting involved.
4.Any new issues/concerns of members
5.Adjournment
If you have any questions or concerns about the meeting or the agenda items, please feel free to contact any of the Board members listed below.We look forward to seeing you on May 1, 2010!
Members present were Grant Sparks, President; Scott Losito, Vice President; Lydia Hellams, Treasurer; Roger Brown, Member-at-Large; Alice Aurilio, Secretary; and Whip Wilson, Earnie Combs and Duane Jastremski, PEHOA members.
Grant called the meeting to order at 7:00 P.M.Grant stated that the Board will discuss any issue with the members, but ultimately it is the Board making the final decision.(Note- this does not include any matter that would require a prescribed percentage of membership approval as stated in the restrictive covenants for PEHOA.)
·Grant received an e-mail from John and Linda Gott dated March 2, 2010.They would be unable to attend the Board meeting, but wanted their opinions known concerning the proposed 2010 PEHOA budget and other matters.It was not read into the minutes, but was gone over and each item addressed.John prefaced his e-mail with Grant, sorry I will not be able to attend the Board Meeting Thursday evening.Prior obligations prevent my attendance.Linda and I have read over the agenda and have written down our thoughts and concerns.We respectfully request that these be read and written into the minutes.Thanks John.Grant replied I wish you could attend also.I would ask that you consider the possibility of running for office, member at large, vice president or whatever you think would fit.You need to walk a mile in our shoes.Mainly the board is what it's about, the titles are just titles, we need people who will work to make it the best for all.About the Blog, we were asked to provide info via e-mail/website, this was a cheap way to satisfy that request.Some won't give an e-mail address.That is what this board is about, having discussion and comments from everyone, not just a few.The board makes the decisions on all matters less a change in covenants, dues increase, or using land as collateral and of course voting for the board.The other decisions are for the board to act on.As far as street lights, I read your comment, but we (the board) feel it's a safety and security issue.Unless we get one heck of a lot of calls, the board has made the decision, but will address it again.No reply was received.The following is the e-mail submitted by the Gotts and it has been typed as it was submitted:
Comments of John and Linda Gott submitted to the PEHOA Board Meeting 3/4/10
Budget (draft) 2010
We find the purposed budget for May 2010-April 2011 totally unacceptable.The draft budget represents almost double last year's expenditures.It seems disingenuous as the total draft budget approximates the exact amount of dues levied (50 lots x $200).
1.Street lights are NOT necessary in our opinion and those wishing personal street lights near their homes should incur the cost and not pass this expense onto ALL homeowners.This could save us $1,620 annually and think of the amount of energy it could save…think Green!
2.Budgeted attorney fees should not be more than last year's expenses.If so, please explain why?
3.Signs… (what signs) where is there a need?
4.Covenants $60… for what?Why is this a separate line item. Is it an annual expense?We should consider having an "Administrative Expense" for Postage & Mailing, Meetings, Signs, Covenants, etc..
5.Landscaping $500… we may want to consider placing this under Capital Improvements; identifying the entrance to Plantation Estates, the Common Area, and the Road as those areas covered under Capital Improvements.Additionally, how much of the 09/10 budget of $750 was spent on landscaping? Unless the Board determines there is an actually need (we don't currently see one) for landscaping and/or has specific plans for landscaping, we should not have to put any money into the budget for an area that does not need any improvement.
6.Capital Improvements
a.What specific plans or proposals or issue(s) is this $4,824 earmarked for? If there are no such plans then there should be no expected expenses coming under Capital Improvements.
7.There is no money requested in the budget for the annual audit expense?Are we audited yearly?
(MONEY IN AN ACCOUNT IS NOT THE SAME AS MONEY IN A BUDGET)
We would like to see a more genuine budget that more closely approximates actually needed expenses.
Erwin, Simpson, and Stroud…………..$875
Administrative Cost
Postage/Printing……………………………..400
Meetings…………………………………………150
Signs…………………………………………………80*not included in total
Covenants…………………………………………60*not included in total
Officers Insurance……………………………825
Liability Insurance………………………291
Total$2, 541
THAT'S A FAR CRY FROM THE $10,000 DRAFT!This would represent a considerable savings!
Under "OTHER" business we would like to address the PEHOA blog.Specifically, should we be placing the business of a private organization onto the public domain?We don't think we should be placing the "minutes" of our meetings onto the Blog.Examples, in the Aug 12, 2009 posted minutes, there is recorded a "private" conversation that should never have been part of the minutes and certainly not made public.In the Sept 30, 2009 minutes we have listed Duane and Bobbie Jastremski as the complainant concerning the construction of Mr. Huston's outbuildings.We need to be more careful in expressing personal animosities within our minutes, a careful review of our posted minutes on the blog will reveal how flagrant we are at this.
We would like the see the Board take a serious look at this issue.We are sorry that prior obligations prevent our attendance and request that our comments be read into the minutes.
John and Linda Gott
On the matter or removing the streetlights, the Board has made the decision to keep the streetlights.If members are in favor of removing them, get a petition together with signatures of members in agreement and submit it to the Board for consideration.Every member has a voice.
Scott stated when road maintenance is at issue all members should be involved.He thanked Whip and Earnie for their participation.Grant stated that John and Linda Gott and Angie Keel were participating via e-mail.
Grant said the proposed budget distributed so members could discuss it prior to the annual meeting in May.The annual meeting needs a quorum of 40% of the members to be present either in person or by proxy for business to be conducted.The business conducted will be the election of officers for 2010-2011.Duane addressed the difference between a proxy and an absentee vote.The proxy allows the person you give your proxy to, to vote as they themselves would vote or you tell the person how and what you want them to vote.The absentee vote is a yea or nay vote.Grant stated that there is no vote on the budget.The budget is ratified unless an overwhelming percentage of members object.A quorum is not required for ratification.Roger added that when members elect officers they are allowing them to have the authority to make decisions.Lydia addressed the Gotts' concerns over the budget by saying a budget is income versus expenses.Whatever excess monies PEHOA has will go into Capital Improvement and now Capital Improvement is Plantation Drive.Someone made a comment about doing away with the lawyer's services.Grant stated I hear you, but one day someone will sue.Scott said that you hoped at some time we would learn from these situations and avoid the costs of a lawyer.Grant added that maybe seeing figures in black and white would help members see how expensive things can become when a lawyer has to become involved.Roger stated that on the issue of Officers' Insurance from BB&T that company is a sole proprietor and their rates are not competitive.Roger said he would check to see if we might be able to get a better rate.
Lydia addressed the Gotts' concern about $500 for landscaping.No money has been spent yet, but dead plants need to be replaced at the entrance and the accompanying signs will soon need to be refurbished or replaced.
Lydia addressed the Gotts' concern about $60 for the covenants.This money will be used if the covenants are amended.
Earnie voiced a concern for speeders on Plantation Drive.Scott countered that if you think it is bad now you should have seen it before the installation of the speed bumps.
Grant added to the issue of the streetlights stating Jones-Onslow could put shields around the lights so the light will be more directed toward the ground.Duane asked if motion detectors could be put on the streetlights.The cost of this would probably be prohibitive.
Whip referred back to the proposed budget and said there was no way 40% of members would not agree to pass it.(Note- There is no percentage by which the budget is ratified.As stated earlier, unless an overwhelming percentage of members object it will be ratified.)
Lydia reiterated that the Gotts' concern about Capital Improvement is Plantation Drive.The road fund is $30,000.
Lydia addressed the Gotts' concern about the auditing of PEHOA finances.She said an audit was conducted last year by Gwindy Stewart, who is a member of PEHOA and therefore; does not charge for her services.As reported at the May 2009 annual meeting, there were no problems with our financial records.In an effort to provide more transparency, the time and date of this year's audit will be announced and interested members are encouraged to attend.
Grant asked if we had addressed all questions concerning the budget.Capital Improvement essentially is only Plantation Drive.If we go over the budgeted fee for the lawyer, we will have to tap into other areas to pay the expenses.The budget is only a projection, as it is for individuals.
Grant stated that the Board wants to go out for bids and patch Plantation Drive using the $30,000 referred to earlier.The seal put on last year will hold about another year.Grant brought three street supervisors from Jacksonville out to look at the road.They said within 12-18 months the base would fail and we would have major problems on our hands.The Board will mark the worst areas and have as much patched as possible.Grant noted that there are four patch areas on the road and they are still in decent shape.The remainder of the road has alligator cracking.Roger asked Grant how much it cost to bring the street supervisors out to look at the road and Grant replied only lunch.The board will be getting estimates from Jacksonville Paving and Grading, Onslow Paving and Elijah Morton.
Whip and Earnie asked if an assessment of $300 per lot owner for two years could be used and added to what is in Capital Improvement and use this to resurface the entire road.Alice asked how they thought 75% of members would agree to this when 75% of members at the May 2009 annual meeting could not agree to use the Common Area as collateral on a loan to get the road resurfaced and this process would not have cost them anything.Duane added the road needs to be protected.Roger stated that the collateral value of the Common Area has probably decreased.Scott added the road issue is more important to members who live here than those that do not.Roger added he thought resurfacing in front of a vacant lot was a problem because when building begins the heavy equipment will do damage to the road.He continued that when someone wants to sell their home, we have no amenities and a road in poor shape, it could be difficult.Whip added we need to get the road taken care of and again raised the idea of $300 per lot owner for two years.Alice stated she did not want to gamble on getting 75% of members to agree to this assessment at the expense of the road condition getting worse and then coming apart.At this time, it is holding, but it will not hold forever.Whip said he would ask members that he visits with how they would feel about this assessment and would get back to Grant with the results in a week.Earnie interjected it ain't gonna do no good.Scott thanked Whip for volunteering to get members' opinions.To emphasize his point about heavy equipment damaging the road, Roger said North Plantation Lane used to be paved.In 1995, during the construction of a home on that road the heavy equipment damaged it so badly that the asphalt had to be removed.Grant ended the road discussion by stating, unless the Board is convinced otherwise we will go ahead and get estimates for patching.
The Board set Saturday, May 1, 2010, at noon for the annual meeting of PEHOA with a raindate of Sunday May 2, 2010.A potluck luncheon will precede the meeting with the Board furnishing meat, cutlery, napkins and condiments.Members will be asked to bring a dish to share, a drink and a chair.The meeting notice, agenda and proxy will be sent prior to the meeting.
Potential candidates for 2010-2011 board members were discussed and the following members are interested in these positions:Duane Jastremski, President; Grant Sparks, Vice President; Lydia Hellams, Treasurer; and Vicki Brown, Secretary.Earnie said that John Gott was interested in serving on the Board, but did not know for what office he was interested in running.Other members who are not listed, but would be interested in serving on the Board to share their time and talent are welcome to announce their intentions at the annual meeting in May.
The Board addressed the Gotts' concern of putting minutes from meetings on the PEHOA blog.The Board will continue the practice of posting on the blog, but will not use names for specific issues. This will hopefully solve the problem of using member's names, when a complaint is brought to the Board. The name of the complainant will be kept confidential.
Alice stated Redden Grammer and Vickie O'Brien are currently delinquent for the payment of PEHOA 2010 dues.With the addition of interest, each now owes $209.14 as of April 1, 2010.Certified letters will be mailed and each will have ten (10) days from receipt of the letter to make payment or to arrange to make the payment.If payment is not received, the Board will consider court action and this will involve our lawyer.
Lydia stated PEHOA received a credit from Jones-Onslow Electric.She added that she would file PEHOA's tax return March 5, 2010.
A board meeting was held on October 12, 2009, at 7:00 p.m. at the home of Grant Sparks.Members present were Grant Sparks, President; Scott Losito, Vice President, Lydia Hellams, Treasurer; and Roger Brown, Member-at-large.Alice Aurilio, Secretary was absent.Member of the association present:Mr. and Mrs. Waylon Wilson, Mr. and Mrs. John Gott, Ms. Barbra Howard and Mr. and Mrs. Ralph Drumm.
Grant met with Barbra last Wednesday night to try and determine where to place a shed on her property.He is satisfied with the placement that they agreed on.Barbra will paint the shed the same color as the house.
Grant stated that the PEHOA covenants do not specifically address the appearance of fences. He said the board would come up with some rules addressing harmonious in regards to fences.Grant stated he didn't feel that the fence was an issue but that other board members have different opinions.Grant said that Barbra was given permission to erect the fence and we could not make her take it down.He said that the fence was a non-issue.Barbra stated that she had received positive feedback on the fence.Mrs. Gott stated that she did not see anything wrong with the fence.Barbra is going to plant 28 cedars down the Loop Road, plant some evergreens on Scott's side of the fence and plant some plants of some kind down the fence that faces Plantation Drive.She has planted 2 climbing roses on the fence that faces Plantation Drive.
Grant mentioned that Barbra had called him several weeks ago to ask if she could move the sign in front of her property that states this is an association controlled community.It was too close to her drive.He told her that would be ok and she did.
Mrs. Gott mentioned that Sherman Houston was devastated with the letter he received.Grant told her Sherman was sent a letter due to starting construction without getting the board's approval as stated in the covenants.Sherman has contacted the board in writing explaining the details of the construction project.
Whip then thanked the members of the association who were at theboard meeting on behalf of Barbra and himself.John Gott stated that we have a "Facist" in our community who is taking aerial pictures of our homes.He stated someone had taken an aerial picture of Whip's property and gave it to the county inspectors.Grant stated that he did not know who had done that.
John Gott mentioned that someone was getting up early in the morning and driving around the neighborhood to see if they could find anyone in the association doing something they should not and reporting to the board.He also stated that it was a shame that the board was being used by a member of the association to do their bidding.
John Gott asked how we get information concerning things going on the community.Is it by email, phone call?Grant stated that we did receive information by email and phone call but that we didn't just take someone's word – we investigated.
Whip submitted a hand written letter and sketch of the new construction he is doing on his property.He stated that the construction of his garage was finished in December of last year.Lydia told him that was not so.After Lydia repeated it a second time he then stated it was finished in the spring.He said that he did not want to hear that if he had not put a lock in a door that the project wasn't finished.He considered the project finished.Whip stated that the new construction was put on the garage permit with the county
as of August 20, 2009.He is also going to put a berm area with trees around the property for privacy.
Something was mentioned about Whip receiving the letter.Lydia spoke up and said that he had received two previous letters and always refused to notify the board of his intentions – a letter in September of 2008 (called Grant with a verbal date of completion – nothing in writing), a letter in August, 2009 (nothing received by the board) and the letter in September, 2009.
Pat Wilson stated that her husband did everything correct or it was redone (example given of working on their decoys).She wanted the board members to be aware of this fact.
Mrs. Drumm questioned the penalty that could be imposed.She asked Lydia if that was something that could be enforced.Lydia said it was.
John Gott asked Rogerif he had concerns about our covenants.Roger told him that he had helped draft the covenants we have for a reason.The covenants were in place to protect everyone.
Grant stated if they were not satisfied with the language in the covenants then they needed to change them.
After the members of the association had left Lydia presented a plan for a fence along their property starting at the easement where the Fowler's, Hellams', and Chases' property begins.Grant asked her why they wanted to do this.She told the board that they wished to segregate their property so they could maintain it.At the present time the Fowler's use their property in lieu of theirs and refuse to pay for rock to maintain same.The fence is along their property line.The Fowler's have a 10 foot strip of land from the easement to their home.The Chases' have a 10 foot strip of land from the easement to their home.The Hellams' have a 10 foot strip from the easement to their home.Grant questioned if their were any easements on our property and I told him no.He said that he would have to contact the lawyer.Scott stated that he did not have a problem if there were no easements.I believe Roger did as well.I was asked if I had contacted the Chases or the Fowlers about the fence.I told them that the Chases had been contacted and they did not have a problem but we had not contacted the Fowlers yet.
