PEHOA Board Meeting
December 17, 2009
December 17, 2009
Members present were Grant Sparks, President; Lydia Hellams, Treasurer; Alice Aurilio, Secretary and Whip Wilson, PEHOA member. Scott Losito, Vice President and Roger Brown, Member-at-Large were absent. The meeting took place at Grant Sparks' home. Notice for the meeting had been posted 30 days prior to the meeting at the front of the development on the stop sign post.
Grant called the meeting to order at 7:00 P.M. Grant stated that the plan for an outer building submitted by Ralph Drumm had been approved by the Architectural Committee. Alice stated that a letter dated December 7, 2009, had been sent to Ralph and Ellen Drumm telling them of the approval. Additionally, the letter stated that any changes to the construction plan needed to be submitted to the Architectural Committee for approval, a copy of the building permit issued by Onslow County was needed prior to starting construction and the building must be completed 12 months from the start of construction or a letter requesting an extension must be submitted to the Architectural Committee for approval.
Whip presented a plan for the construction of steps around the retaining wall he has built. No building permit is required for this project. Whip stated that within a month the brick structure leading into the side entrance of his garage would be finished and the building permit would be cleared. Grant made a motion to approve Whip's plan for the steps. Alice seconded it and everyone voted to approve the plan. Whip then left the meeting.
Grant presented a bill from Frank Erwin who is the attorney the Board uses on an as needed basis. One of the items billed dealt with issues concerning a fence that Wayne and Lydia Hellams wanted to construct. The amount billed for this matter was $375.00. Grant asked Lydia how she felt about paying part of the $375.00. Lydia's response was, "I don't." Lydia stated she could have provided the information that Frank had to research and then billed us for his time. Grant stated that would have been a conflict of interest since it was the proposed placement of the fence that was the concern. Lydia stated she thought Frank's rates were too expensive. Grant stated that he spent time discussing the proposed placement of the fence down the middle of the road leading to the Hellam's home with the Swansboro fire chief. The fire chief stated that the placement could jeopardize the insurance rates of another person who also uses the road to get to their home. The fire chief met with Wayne and the fence's location was moved to the edge of the road. Lydia stated that she met with Pat Wilson about the placement of the fence along the side of the road near Pat's home and Pat said it was fine. Lydia said that Wayne removed one post that was near the Wilson's driveway. She also stated that the fence is almost finished and a chain with a lock has been put up in place of the fence posts that would have gone across the entrance to Rick and Terry Chase's property. The Hellams have given them a key for the lock.
Alice said a reminder for the payment of 2010 PEHOA dues was sent out December 1, 2009, either by e-mail or the U.S. Postal Service, to all PEHOA members. As of December 17, 2009, 15 members have paid their dues and thank you notes have been sent acknowledging the same.
Lydia stated that she and Grant signed documents at First Citizens Bank which gives both of them the authority to sign checks and renew or move the certificate of deposit (CD). As of December 17, 2009, the checking account balance was $19,779.37 and the CD's value was $11,004.15. The CD's interest rate is 1.14%.
Alice asked if the Board would be sending out a holiday greeting to PEHOA members. The decision was made to post the greeting on the blog which has been started for PEHOA.
Grant introduced an outer building plan that had been submitted by Barbra Howard for approval. Grant made a motion to approve it. Lydia seconded the motion and everyone voted to approve the plan. Alice will send a letter to her notifying her of the plan's approval and stating the same items that were included in the approval letter to Ralph and Ellen Drumm.
Grant adjourned the meeting at 7:45 P.M.
Respectfully submitted,
Alice C. Aurilio,
PEHOA Secretary
Grant called the meeting to order at 7:00 P.M. Grant stated that the plan for an outer building submitted by Ralph Drumm had been approved by the Architectural Committee. Alice stated that a letter dated December 7, 2009, had been sent to Ralph and Ellen Drumm telling them of the approval. Additionally, the letter stated that any changes to the construction plan needed to be submitted to the Architectural Committee for approval, a copy of the building permit issued by Onslow County was needed prior to starting construction and the building must be completed 12 months from the start of construction or a letter requesting an extension must be submitted to the Architectural Committee for approval.
Whip presented a plan for the construction of steps around the retaining wall he has built. No building permit is required for this project. Whip stated that within a month the brick structure leading into the side entrance of his garage would be finished and the building permit would be cleared. Grant made a motion to approve Whip's plan for the steps. Alice seconded it and everyone voted to approve the plan. Whip then left the meeting.
Grant presented a bill from Frank Erwin who is the attorney the Board uses on an as needed basis. One of the items billed dealt with issues concerning a fence that Wayne and Lydia Hellams wanted to construct. The amount billed for this matter was $375.00. Grant asked Lydia how she felt about paying part of the $375.00. Lydia's response was, "I don't." Lydia stated she could have provided the information that Frank had to research and then billed us for his time. Grant stated that would have been a conflict of interest since it was the proposed placement of the fence that was the concern. Lydia stated she thought Frank's rates were too expensive. Grant stated that he spent time discussing the proposed placement of the fence down the middle of the road leading to the Hellam's home with the Swansboro fire chief. The fire chief stated that the placement could jeopardize the insurance rates of another person who also uses the road to get to their home. The fire chief met with Wayne and the fence's location was moved to the edge of the road. Lydia stated that she met with Pat Wilson about the placement of the fence along the side of the road near Pat's home and Pat said it was fine. Lydia said that Wayne removed one post that was near the Wilson's driveway. She also stated that the fence is almost finished and a chain with a lock has been put up in place of the fence posts that would have gone across the entrance to Rick and Terry Chase's property. The Hellams have given them a key for the lock.
Alice said a reminder for the payment of 2010 PEHOA dues was sent out December 1, 2009, either by e-mail or the U.S. Postal Service, to all PEHOA members. As of December 17, 2009, 15 members have paid their dues and thank you notes have been sent acknowledging the same.
Lydia stated that she and Grant signed documents at First Citizens Bank which gives both of them the authority to sign checks and renew or move the certificate of deposit (CD). As of December 17, 2009, the checking account balance was $19,779.37 and the CD's value was $11,004.15. The CD's interest rate is 1.14%.
Alice asked if the Board would be sending out a holiday greeting to PEHOA members. The decision was made to post the greeting on the blog which has been started for PEHOA.
Grant introduced an outer building plan that had been submitted by Barbra Howard for approval. Grant made a motion to approve it. Lydia seconded the motion and everyone voted to approve the plan. Alice will send a letter to her notifying her of the plan's approval and stating the same items that were included in the approval letter to Ralph and Ellen Drumm.
Grant adjourned the meeting at 7:45 P.M.
Respectfully submitted,
Alice C. Aurilio,
PEHOA Secretary