PEHOA DUES REMINDER
Please remember that January 1, 2012, is the due date for PEHOA dues in the amount of $200.00. Any
Dues received after January 30, 2012, will be considered delinquent. As such, will be subject to interest of one and one-half percent per month compounded plus attorney's fees and any other related expenses.
Please remit payments to PEHOA, P.O. Box 2284, Swansboro, NC 28584.
Thanking you in advance for your prompt attention to this matter. #
Plantation Estates Homeowners' Association
(PEHOA)
P.O. Box 2284
Swansboro, NC 28584
May 3, 2011
Bill stated he saw two foxes come out from under holly bushes in the front of his home. One is a full-grown female and looks healthy. The other Bill describes as a mutant with a black body and a white furry head like a fox.
Duane thanked Whip and Ralph Drumm for bush hogging and trimming the lower part of the Common Area.
Grant stated all but one member has paid 2011 dues. The property in question is vacant and the lawn is starting to grow. It is hoped that when a realtor become involved with the property that the lawn will be maintained.
Duane stated there are pros and cons to a special assessment, such as the one proposed for the road. A straw vote taken at the meeting showed all present in favor of the assessment. (Note- five members represented by proxies were in favor of the assessment. Ii should be noted; however, this was for the original $500 and not the updated amount of $1,000.) Lydia asked how much of the road could be paved with a $500 assessment and Duane responded half of what's left.
Penche asked on behalf of her parents, if North and South Plantation Lanes will be paved. Alice stated the covenants only talk about maintaining Plantation Drive and added that taking care of it was more than what we can do at the present. Roger noted that North Plantation Lane had an asphalt surface on it at one time, but the road surface underneath it could not support it and heavy equipment coming and going for house construction tore it up. Bill offered that he had a railroad tie put across the road near his home on South Plantation Lane and this diverts runoff into the ditch and helps to preserve the road.
Respectfully submitted,
Alice Aurilio,
Acting Secretary#
PLANTATION ESTATES HOMEOWNERS' ASSOCIATION
(PEHOA)
P.O. Box 2284
Swansboro, NC 28584
April 9, 2011
Spring is in the air and it is a welcome visitor after the winter. Hope you are enjoying the beautiful weather and nature's beauty.
The Annual PEHOA meeting will take place on April 29, 2011, at 6:00 P.M. at the Common Area. Please bring a chair. We are trying to hold costs down so we won't rent a tent or have a potluck meal prior to the meeting. As always, members are encouraged to voice opinions and concerns. In order to afford all members an opportunity for expression, comments will be limited to five (5) minutes per person. In the event of rain, the meeting will take place on Saturday, April 30, 2011, at 10:00 A.M. at the Common Area.
Enclosures with this meeting notice include a proxy; Board Meeting Minutes for March 30, 2011; proposed budget; rules approved by the Board; discussion concerning finishing overlaying Plantation Drive and updated members list. As per the restrictive covenants, there must be at least 40% of eligible voters present either in person or by proxy if the meeting is to be legal. If you are unable to attend, please designate a PEHOA member to be your voice, sign the proxy and return using the addressed, stamped envelope by April 28, 2011. If you are receiving this information by e-mail and will be unable to attend, please sign the proxy electronically, designate a PEHOA member to be your voice and either e-mail it to Alice Aurilio or have the designee bring it to the meeting. Thanking you in advance for your participation.
The agenda for the meeting is as follows:
I. Welcome and introductions
II. Reading of secretary's minutes from May 1, 2010, Annual meeting
III. Reading of treasurer's report
IV. Old Business
V. New Business
1. PEHOA budget presented and considered for ratification. Neither a quorum nor a vote is necessary for ratification. Ratification occurs if a majority does not disapprove.
2. Volunteers needed to mow sides of front entrance during growing season.
3. Election of Board members- president, vice president, treasurer, secretary and member-at-large. Please consider getting involved.
4. New issues/concerns
5. Adjournment
If you have questions or concerns about the meeting or the agenda, please feel free to contact a Board member. Looking forward to seeing you on April 29, 2011.
Duane Jastremski, President, 910-326-7790, dbjastremski@hotmail.com
Alice Aurilio, Vice President, 910-326-5841, alicefrank@embarqmail.com
Grant Sparks, Treasurer, 910-326-2329, gsparks@ci.jacksonville.nc.us
Vicki Brown, Secretary, 910-326-2009, brownandbarefoot@embarqmail.com
Roger Brown, Member-at-Large, 910-326-2009, brownandbarefoot@embarqmail.com
BUDGET PROPOSED FOR PEHOA APRIL 2011 TO APRIL 2012
INCOME AVERAGE $10,000 PER YEAR (DUES)
Expenses
ELECTRICITY-$1600
POSTAGE/PRINTING-$300
ATTORNEY-$750
OFFICERS LIABILITY INSURANCE-$825
GENERAL LIABILITY-$269
BANK CHARGES-$50
OPERATIONS AND MAINTENANCE-$350
DISASTER FUND-$2500
EXPENSES LESS CIP-$6644
CONTRIBUTION TO CAPITAL IMPROVEMENT FUND-$3356 (ROAD RESURFACING)
TOTAL EXPENSES $10,000
NOTE: 2010/11 PROPOSED BUDGET-$5176 EXPENSES AND $4824 TO CIP (FOR COMPARISON)
DIFFERENCE IS DUE TO DISASTER FUND BEING NEW TO BUDGET
_____________________________________________________________________________________________________________________
Rules Approved by the Board March 30, 2011
An outbuilding's siding color, design, structure and materials shall be the same as that of the main structure. Additionally, as stated in article VIII, Dwelling Quality and Size of the Restrictive Covenants, "…shall be approved in writing by submitting plans to the architectural committee/Board."
Fencing materials for use within Plantation Estates shall be wooden sections, split rail, chain link (backyard only), wooden planks/boards, PVC (vinyl), brick or wrought iron. As stated in the Restrictive Covenants Article VI, Architectural Control, "No building, fence, wall, road, driveway, dock, pier, seawall or other structure shall be commenced, erected or maintained upon the Property Concerned…until the plans and specifications showing the nature, kind, shape, height, materials and location of the same shall have been submitted to and approved in writing as to harmony of design and location in relation to surrounding structures, lots and topography by the Board…"
A cleared lot whether unimproved or improved will be mowed/bush hogged as necessary so grasses, weeds and saplings are no taller than one (1) foot in height during the year. An improved lot will be defined as one having a septic tank, and/or well and/or structure on it.
________________________________________________________________________________________________________________
April 10, 2011
Hello, Plantation Estates home and landowners. A serious discussion needs to begin about maintaining Plantation Drive. Every year this discussion takes place and aside from maintenance completed in 1995, 2001, 2004, 2005, 2009 and 2010, the proverbial can is continually kicked down the road and left in the ditch.
As you all know, 1,200 feet of the road was given an overlay last year and patching was done along the entire length of the road. After operating expenses, the association has approximately $5,500 to put toward the road fund each year. The cost of the overlay would be approximately $25,000 and will increase as the cost of a barrel of oil increases. At the rate of $5,500 per year going into the road fund, it will take approximately 5 ½ years to have sufficient funds for the overlay. If you walk the road or even look at it as you drive, there is little doubt the untreated areas will continue to degrade.
All home and landowners have a stake in maintaining the road. Everyone should or should have known that the association members maintain a private road, which Plantation Drive is. To answer the question before it is asked, no, the state will not take the road over for maintenance. They are trying to divest themselves of this responsibility all over the state and they are in a budget crisis. We have researched this over and over. The last time the discussion led us to an estimate by the state to take it over was for $100,000. We must bring it up to the new standards for 2011, our standard was up to par in 1986, but times and standards have changed. Part of preserving our homes and/or property values depends on maintaining all of Plantation Drive. Future buyers will not just be looking at the first 1,200 feet of road. They will be looking at the entire road. Even if you don't need to drive around or through future potholes, to get to your home or property, the entire development's value will be affected by the quality of the road.
After relaying the remainder of the road, the road should be able to last 20-25 years. It is time for all of us to start thinking about situations that are found beyond our own front door and work together as a community. This spirit has, in the past, shone in the folks living here and it can be rekindled.
The Board is asking all owners to seriously consider a one time special assessment of $500. This would give us $20,000, minus operating expenses for the year. With the money in the road fund, we would probably have sufficient funds to get the job done in a year or so. After this is done, we can start planning to complete some of the amenities that folks talk about. It is going to take teamwork, but it can be done.
Please let Alice Aurilio know what your opinion of this proposal is by calling 910-326-5841 or e-mailing to alicefrank@embarqmail.com. Please make your thoughts known by April 28, 2011. If 75% of eligible members were in favor of the proposal, a special meeting would be needed, in the future, to finalize the matter. Thanking you in advance for your commitment to Plantation Estates.
Best Regards,
The PEHOA Board
PLANTATION ESTATES HOMEOWNERS' ASSOCIATION
PO BOX 2284
SWANSBORO, NORTH CAROLINA
March 14, 2011
Dear Plantation Estates Owner,
In order to clarify the restrictive covenants for Plantation Estates, the Board has proposed the enclosed rules. We ask that you review the enclosed rules. Our purpose is to maintain a harmonious look to our neighborhood and to protect our property values. We welcome your comments, but need you to do so by March 29th, 2011, prior to our next Board Meeting.
Note that existing structures are grandfathered in, but once replacement is needed, all structures must meet the new requirements.
Sincerely,
Vicki Brown
PEHOA Secretary
brownandbarefoot@embarqmail.com
Duane Jastremski, President dbjastremski@hotmail.com
Alice Aurelio, Vice-President alicefrank@embarqmail.com
Grant Sparks, Treasurer gsparks@ci.jacksonville.nc.us
Roger Brown, Member-At-Large brownandbarefoot@embarqmail.com
Proposed Rule for Fencing Materials in PEHOA
Problem: Although the Board approved plans for two fencing projects, the results are less than desirable. The Restrictive Covenants (RC's) for Plantation Estates Homeowners' Association PEHOA) do not specify the types of fencing materials that are or are not acceptable.
Objective: The rule would establish fencing materials for use within Plantation Estates so fences do not look agricultural or spiteful in nature. With no clear guidelines concerning fencing materials in the RC's, the Board does not have a defensible position if it disapproves plans submitted for a fence based on appearance.
Alternative: PEHOA would continue to approve or disapprove plans submitted for a construction project based on wording in the RC's Article VI, Architectural Control, "…showing the nature, kind, shape, height, materials and location of the same…"
Rule chosen: Fencing materials for use within Plantation Estates shall include wooden sections, split rail, chain link, wooden planks/boards, PVC, brick and wrought iron. As stated in the RC's Article VI, Architectural Control, "No building, fence, wall, road, driveway, dock, pier, seawall or other structure shall be commenced, erected or maintained upon the Property Concerned…until the plans and specifications showing the nature, kind, shape, height, materials and location of the same shall have been submitted to and approved in writing as to harmony of design and location in relation to surrounding structures, lots and topography by the Board…"
Why Chosen: Clearly defining the materials that shall be used for future fencing projects in Plantation Estates will allow all members to know what is and is not acceptable. This will also provide the Board with guidelines for approving or disapproving a fencing project.
Proposed Rule for Maintenance of Cleared Lots in PEHOA
Problem: Several lots in Plantation Estates have been cleared and over time the grasses, weeds and saplings have grown to such a height as to make the lots unsightly. Additionally, these unkempt lots are a habitat for snakes and other vermin making them a nuisance for homeowners in adjoining lots. The RC's do not address the maintenance of cleared lots whether they are unimproved or improved. An improved lot would be one which has a septic tank, and/or a well and/or a structure on it.
Objective: The rule would establish an expectation of minimum upkeep to keep Plantation Estates looking well groomed and maintained.
Alternative: Members maintain cleared unimproved and improved lots at their discretion.
Rule Chosen: A cleared lot whether unimproved or improved will be mowed/bush hogged as necessary so grasses, weeds and saplings are no taller than one (1) foot in height during the year. An improved lot will be defined as one having a septic tank, and/or well and/or a structure on it.
Why Chosen: Clearly defining the expectation for maintaining the appearance of cleared lots whether unimproved or improved will eliminate the need for other homeowners to do what the owners should be doing to maintain their lots appearance. Additionally, controlling the growth of weeds, grasses and saplings will enhance the overall appearance within Plantation Estates and reduce breeding areas for snakes and other vermin.
Proposed Rule for Outbuilding Appearance in PEHOA
Problem: Several outbuilding plans have been approved by the Board and these structures have been subsequently built, but their appearance does not go well with the main structure. Article VIII, Dwelling Quality and Size of the RC's state, "The siding shall be harmonious with the main structure and shall be approved in writing by submitting plans to the architectural committee." The word "harmonious" is subject to individual interpretation and the resulting structures fall short of being harmonious with the main structure.
Objective: The rule would establish that outbuildings be similar in design, structure, color and materials to that of the main structure.
Alternative: PEHOA would continue to follow the RC's concerning an outbuilding. As stated in Article VIII, Dwelling Quality and Size, "Only one (1) outbuilding, not exceeding two (2) stories in height and not having over 2000square feet of interior floor space, not to exceed 75% of size of heated residential main structure, for personal use only, and one pump house, not exceeding four (4) feet in height and not having over 20 square feet of floor space, shall be permitted as accessory buildings for each main single family dwelling. The siding shall be harmonious with the main structure and shall be approved in writing by submitting plans to the architectural committee."
Rule Chosen: An outbuilding's siding color, design, structure and materials shall be similar to that of the main structure. Additionally, as stated in Article VIII, Dwelling Quality and Size of the RC's. "…shall be approved in writing by submitting plans to the architectural committee."
PLANTATION ESTATES
HOMEOWNER'S ASSOCIATION, INC
Post Office Box 2284
SWANSBORO,NC 28584-2284
March 18, 2011
Dear Plantation Estates Homeowner,
Winter finally seems to be over and we are busy spring cleaning and hanging our clothes to dry in the sunshine. However, don't forget that our covenants require the clothesline to be hidden from public view. Be discreet.
Also, don't forget to submit any plans for building a structure or other improvements to the architectural committee prior to construction.
Best Regards,
Vicki Brown
PEHOA Secretary
Plantation Estates Homeowners' Association
P.O. Box 2284
Swansboro, NC 28584
This notice is a reminder that PEHOA dues of two hundred dollars ($200.00) are due January 1st, 2011. Dues are considered to be paid on time if they are received by January 31st, 2011.
After this date, dues are considered delinquent and will be charged at the rate of one and one half percent (1 1/2%) interest each month of nonpayment.
Please provide me with your email address, if you have not done so, so that I may send out notices without cost to the Association in the future.*
Sincerely,
Duane Jastremski
President, PEHOA
*email addresses to Vicki Brown at brownandbarefoot@embarqmail.com