April 16, 2012
Dear PEHOA Members,
The Annual Meeting will be held Saturday, April 28, 2012, at 1:00 P.M. at the Common Area. Please bring a chair, your ballot, if not returned earlier, and your sense of humor and good nature toward your neighbors of Plantation Estates.
If you will not be attending the meeting, please return the ballot and proxy by e-mail, U.S. mail or with a PEHOA member. E-mails may be sent to Vicki Brown at brownandbarefoot@embarqmail.com or any Board member listed below, or by U.S. mail to PEHOA, P.O. Box 2284, Swansboro, NC 28584. Please return these materials by April 27, 2012, so they will be ready for the meeting. We must have 60% participation of members either by being present in person or by being represented by a proxy for the meeting to meet Covenant requirements.
One additional note, if a member owes 2012 dues and/or interest on delinquent dues and payment has not been made by the time of the meeting, voting privileges will be suspended for those members.
PLANTATION ESTATES HOMEOWNER' S ASSOCIATION
We are trying to raise money to have our rapidly deteriorating road repaired. As gasoline prices have sky-rocketed, our ability to raise the money through our low HOA dues is getting further and further away. To come up with the needed capital to repair our road before it gets worse and prices get even higher, we are asking that HOA dues be made in advance. An additional $300.00 would be paid by us each this year. Then, in 2013 and 2014 our HOA dues would be only $100.00 for each year . The HOA dues would return to $200.00 in 2015 . By doing this, the Association would be able to have more money now by borrowing from those who would benefit from it---the Homeowners. Also, it would result in no increase in HOA d ues through 2014, at least. If we wait, collecting dues as usual, we feel we will never have the necessary capital to meet the rising costs of road repair.
This the proposal that Whip Wilson spoke to many of you about, and was, in fact his suggestion. We will need to receive the money by July. Thank you for your consideration of this request.
BALLOT
Name___________________________________________________________
Address_________________________________________________________
Lot Number(s)____________________________________________________
I am in favor ( )/not in favor( )of a special assessment in the form of a prepayment of three hundred dollars ($300.00) to be paid by July 31, 2012 in order to pay for road repairs to Plantation Drive . I understand that my HOA dues will be reduced by one hundred dollars ($100.00) for dues in 2013 and 201 4 .
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We have gotten a strong positive response from the Homeowners and look forward to hearing from you. If you have any questions, please call or email any board member.
Duane Jastremski, President, dbjastremski@hotmail.com, 910-326-7790
Alice Aurilio, Vice President, alicefrank@embarqmail.com, 910-326-5841
Grant Sparks, Treasurer, gsparks@ec.rr.com, 910-326-2329
Vicki Brown, Secretary, brownandbarefoot@embarqmail.com, 910-326-2009
Roger Brown, Member-at-Large, brownandbarefoot@embarqmail.com, 910-326-2009
ANNUAL MEETING PEHOA
April 28, 2012, 1:00 P.M.
AGENDA
I. Welcome and Introductions
II. Reading of Secretary's Minutes from April 29, 2011 meeting
III. Reading of Treasurer' Report
IV. Old Business
V. New Business
1. PEHOA Budget presented and considered for ratification. Neither a quorum nor a vote is necessary for ratification.
Ratification occurs if a majority does not disapprove.
2. Discussion and vote on special assessment to pre-pay HOA dues.
3. Election of Board Members. Please consider filling one of these offices.
4. New issues/concerns
5. Adjournment
________________________________________________________________________________________________________________________________________________
PROXY
PLANTATION ESTATES HOMEOWNERS' ASSOCIATION
The undersigned member(s) of Plantation Estates Homeowners' Association , Inc., a North Carolina Non-profit Corporation, hereby constitutes and appoints _________________________________________________ as Attorney* and Proxy with full power of substitution to act and vote for and on behalf of the undersigned at the annual meeting of members of said Corporation to be held April 28th, 2012, at 1:00 P.M. or on rain date May 5, 2012, at 1:00 P.M. as fully as the undersigned would be entitled to act and vote if personally present. Any proxy heretofore given by the undersigned for said meeting is hereby revoked.
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Date Signature Lot #
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