Minutes 2009 Board Meetings

PEHOA Board Meeting

September 30, 2009

 

A board meeting was held on September 30, 2009, at 7:00 p.m. at the home of Grant Sparks.  Members present were Grant Sparks, President; Scott Losito, Vice President, Lydia Hellams, Treasurer; and Roger Brown, Member-at-large.   Alice Aurilio, Secretary was absent.

Grant stated that we needed an item in the budget for the replacement of the road.  Lydia stated that it could be put in the budget with no problem.  The balance of the budget after all expenses would be the budget for the road.

Clarification of the covenants were mentioned so that we would not have another situation like we do with the fence around Barbra Howard's property.  Scott mentioned that we would need to register the Rules and Regulations at the court house.

1 – Discussion on B. Howard's fence – several complaints have been received concerning the materials used for her fence from members of the association.  Grant thought he had an email from Barbra concerning her intent as to where to place her fence.  He said he remembered her saying something about fencing around the back of the house and backyard for her two (2) small dogs.  Lydia presented the emails she had sent to everyone on the board objecting to the fence and the reasons why as well as the email as to what had happened concerning permitting the fence materials and placement of same.  She did not have an email from Grant stating that Barbra could go ahead with her plans.

Scott said that he was asked by Barbra if she could attach her fence to his.  He thought the fence was to be placed at the back of the property so he agreed.  Had he known she was going to fence the front he would not have done so.

Grant stated he didn't think we could do anything about it now.  Lydia said she did.  If Barbra misled Grant as to the placement of the fence then the board does have grounds to approach her and have her move the fence to the back of the home.  Lydia also stated that the board had done a disservice to the members of the association by allowing the fence (materials and location).  She also stated that the board should be held liable for moving the fence to the rear of the property.  Suggestions were then made about members of the association helping her move the fence to the back of the home so she (Barbra) would not have any extra expense.

2 - Discussion on outbuilding – Barbra Howard application:  Grant stated that he did not like the placement Barbra was proposing for the outbuilding.  The other board members present (Scott, Roger, Lydia) were in agreement.  With the trees being taken down, the placement of the outbuilding would stand out like a sore thumb.  Lydia mentioned that she had talked to Alice and she (Alice) was not in favor of the lean-to that was being proposed in the future to the building.   Lydia was in agreement with Alice.   It was decided to send Ms. Howard a letter requesting her to talk to us about the fence and the outbuilding.

3 – Construction on Houston property – An email received by the board from Duane and Bobbie Jastremski concerning the addition to a building behind the home of Sherman Houston prompted this discussion.  Mr. Sherman has not presented any plans to the board for any additions. It was decided to send Mr. Sherman a letter regarding the submittal of plans for the construction.

4 – New construction and completion of garage construction – Whip has failed to complete the garage construction that began in Oct, 2006 and has not provided a copy of the plans for the latest construction which was requested in the letter dated August 12, 2009.  It was decided to send another letter to request this information again stating that the board was considering taking action to address the matter (imposing a fine of up to $100.00 a day until completion of the garage and the submittal of the plans).

Respectfully submitted,

Lydia M. Hellams

Acting Secretary