September 8, 2010
The meeting of PEHOA officers was held at 7:00 p.m. at Duane Jastremski's house. Those present were Duane Jastremski ( President), Alice Aurilio (Vice-President), Grant Sparks (Treasurer), Roger Brown (Member-At-Large), and Vicki Brown (Secretary).
Duane opened the meeting by thanking Bill McCullough, Grant Sparks, Ken Phillips, Roger Brown, for mowing at the O'Brien house, which is now vacant, and Wayne Hellams and Ernie Combs for mowing the circle. If anyone is left out, please accept our apologies and our gratitude.
The meeting began with a short list of topics for discussion. These included 1) O'Brien's vacant property, 2) fences, 3) appearance of vacant lots, 4) legal representation.
Vicki contacted RBC Bank and learned that the Bank will not take over the responsibility of maintaining foreclosed properties until the foreclosure process is complete.
Grant asked if the Association could be responsible for paying to have the O'Brien lawn mowed on a regular basis by a landscaping company. After discussion of the costs this would involve, it was decided that we will continue to have the lot maintained as is, with PEHOA members taking on the task.
Upkeep of vacant lots was discussed. Vacant lots must have an expectation of minimum upkeep to keep our community looking good. Some cleared lots are mowed on a regular basis, while others are neglected. Many of the adjoining homeowners maintain the road fronts of these vacant lots, but the interiors become overgrown and unsightly. A motion was made by Duane that all vacant, cleared lots must be cut, at least, once per quarter, to keep the growth less than a foot tall. As reference must be made back to our covenants, this will be clarified at our next meeting and further discussion was tabled until then.
Grant introduced discussion of dues. Our current dues at $200 per year are low in comparison to many homeowner associations, covering lights, insurance and insufficient road maintenance, with no money for anything extra.. More paving in needed, as our roads are aged and crumbling. There is absolutely no money for anything else. We must either have a yearly dues increase or a one-time assessment. Using the common area for collateral is still available. Grant will price out our road options. We will continue to follow up on dues in maintaining and improving Plantation Estates.
Duane brought up the need for our covenants to be clear and concise in their intent and direction. For instance, in regards to outbuildings, the covenants should state that the outbuilding should be the "same color as the house", not be "harmonious", as is presently stated. Other issues, such as agricultural fencing, will need to be researched. Duane will contact Frank Erwin regarding these guidelines.
We discussed retaining a lawyer other than Frank Erwin. After weighing cons (cost), and pros (readily accessible, highly experienced, provides satisfactory results), the Board agreed that it is best to keep Erwin as our legal representative.
The meeting was adjourned. Our next Board Meeting will be in December; time, date, and location to be announced.
Respectfully Submitted.
Vicki Brown, Secretary
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