The annual meeting of PEHOA was held Saturday, May 1, 2010.A potluck lunch preceded the meeting that was called to order by President Grant Sparks at 1:00 P.M.
First Order of Business- Welcome by President Grant Sparks and introduction of members present.Members present were Roger & Vicki Brown, Scott & Tawnya Losito, Bill & Dorothy Tisdale, Nancy Combs, Whip Wilson, Jim & Linda Stephens, Chris & Diane Rowland, Dave & Julie Brown, Duane & Bobbie Jastremski, Phyllis Perrine, Ralph & Ellen Drumm, Jeff Drum, Wayne Hellams and Alice Aurilio.Members represented by proxies were Bennett; Eddy; Gormley; Howard; Hunt; McCulloch; Pace; Phillips; Reece; Stewart; Dudley; Gott; Jones, L. and Chase.
Second Order of Business- Minutes from the May 16, 2009, annual meeting were read by the secretary Alice Aurilio.Scott made a motion to accept the minutes as read.Dave seconded the motion.All voted in favor of approving the minutes as read.
Third Order of Business- Grant presented the treasurer's report.PEHOA's books will be audited when treasurer Lydia Hellams returns later this month.Grant stated that a budget is a plan.In some cases, the money for a budgeted item is not spent and in other areas, we have gone over the budgeted amount.(Please refer to the budgets and financial statements that were mailed, e-mailed or distributed at the meeting for specifics.)Duane made a motion to accept the treasurer's report.Alice seconded it.There was no opposition to the budget for May, 2010-April, 2011.The budget was ratified.
Old Business- Ralph asked how far back PEHOA's records went.Alice said all the way back to the start of the association.Ralph stated that when Jerry Lawson was president Frank Aurilio volunteered to mow from the front of the development to the point where the road starts to go down the hill.Ralph said Frank had only done it a few times and hell, you travel most of the year anyway.(A point of clarification, Jerry was president in 1997 and 1998.A direct quote from the April 17, 1998 annual meeting minutes reads, "Mr. Aurilio, Mr. Ralph Drumm and Mr. Roger Brown volunteered to mow the road frontage of vacant lots, the entrance area, and Mr. Drumm will bush hog the community lot when needed.")Ralph continued that Plantation Estates was a joke.When you think of a plantation, you think of white columns and people pickin' cotton.Grant asked what the purpose of these comments was.Ralph said you wanted to hear what people thought.Ralph then stated he didn't want to walk a mile in someone else's shoes.This being a reference to a comment Grant made to John Gott about putting yourself in the board members' shoes when making decisions for the good of the whole community.Ralph then detailed occupations that John had been involved in- Marine, DC police officer and drug enforcement agent.Scott started to say something and Ralph told him to shut up.I have the floor.Ralph said he was sorry if he hurt anyone's feelings, but this was the first and last time he would say it.He added he didn't give a damn what anyone thought.When Ralph had finished he said to Scott now do you have something to say, Mr. Losito.Just stand up.Grant advised let's move on.Wayne stated that he was usually a soft-spoken person, but there are people who are misinformed or ill informed.Perhaps we need a covenants burning party as Ralph had suggested in the past said Wayne.You can't fix stupid.The board needs to protect all folks Wayne added.He continued by saying Lydia has been insulted and she is frustrated and that's why she is stepping down from the board.I know none of you would want to have your wife insulted.Wayne mentioned that the Geographical Information system (GIS) is now used in place of surveying and it is in use in OnslowCounty.You can look at what John's backyard looks like here or where he used to live.Ralph wanted to know if this is what Wayne used to look at what Whip had in his backyard.Ralph added that if someone was getting on the board just to pick on their neighbors he was gonna fight you.Grant stated that we had other items to discuss and Wayne said you are always arrogant to me.
New Business- Roger and Scott volunteered to mow the sides of the front entrance.Ralph said that the shrubs at the sides of the front entrance made mowing difficult.Tawnya agreed with Ralph saying they are a pain in the butt and they look crappy.She suggested they be pulled out and replaced with sod.Grant asked if there were any objections to this and there were none.Dave, Bobbie, Tawnya and Alice volunteered to remove the shrubs.Tawnya will coordinate the project.
The budget was ratified.
Grant stated that between the middle of May and late May, Jacksonville Paving would begin work on Plantation Drive.Areas marked with red will be cut out and two inches of asphalt will be added for each patch.Then starting from the entrance and going about 1,200 feet, probably close to the Aurilio's home, an inch and a half of overlay will be put down.The total cost being $28, 833.00.He added that a PEHOA member had offered to loan PEHOA the remainder of the money needed to complete the entire road, but there are pros and cons to this.Grant added that it might cost from $20,000 to $25,000 to finish overlaying the entire road.It could be higher depending on oil prices.This would be an assessment of approximately $500 to $600 per lot owner.Maybe we could use the Common Area as collateral for a loan, but that would require 80% approval from the members.Maybe the dues could be raised, but that would require 75% approval from the members.Grant said he favors a pay as you go approach.Ralph told Grant he applauds the work done for the road.Wayne commended Grant for his efforts to chase it.Several folks thought about taking an informal poll to see who at the meeting would pay the $600.This did not occur, but Ralph said he would.The possibility of a phone poll to see if the idea of a special assessment would fly was suggested.Grant stated this issue would not be resolved overnight and it would require a separate vote.Ralph stated the garbage truck is tearing up the road.Grant countered that this is why we limited trash pickup to just one company.Ralph was concerned about speeders on Plantation Drive.There have been several near misses with folks coming out of their driveways at the corner after the first speed bump.Grant said the overlay would soften the speed bumps.Ralph said he and his family use a golf cart to ride around and he has grandchildren who visit.If someone hits them, they better keep going because I will be after them he added.
Back to the subject of the road, Bill added we need to look at different sources of money to fund the project.Everyone thinks the money has to come from a bank.
Ralph said you'll never build anything here (the Common Area.)You've never seen what a really bad hurricane can do.
Election of Board Members- After nominations and members casting secret ballots, the officers for 2010-2011 are Duane Jastremski, President, Alice Aurilio, Vice President; Grant Sparks, Treasurer; Vicki Brown, Secretary; and Roger Brown, Member-at-Large.
Any New Issues/Concerns of Members- Ralph said living here is like you have won the lottery.He added this is where we want to be.Alice said folks need to follow the covenants.Ralph stated there is nothing that can't be circumvented.It's been done before and will happen again.Scott thanked the board members for their efforts.Grant thanked Scott for the delicious hamburgers.Dorothy also thanked the board members and Grant for what they do.
Alice made a motion to adjourn the meeting.Bill seconded the motion.All voted in favor and the meeting adjourned at 2:00 P.M.
Respectfully submitted,
Alice C. Aurilio,
PEHOA Secretary
A Concern- Everyone has the right to have an opinion on matters that involve PEHOA and its members and to express those opinions in an open forum.A problem arises when the manner in which the opinion is expressed is belligerent, rude or demeaning.Members do not come the annual meeting to be brow beaten by other members. The board members have a legitimate concern about the lack of civility being shown during meetings.In order to restore civility and a sense of safety to all members, the board may have to take some unpleasant measures.One thing that could be done would be to hire a security officer to attend the meeting and he/she would have the authority to ask the offending member/s to leave.Another measure could be banning members from attending the meetings until the manner in which they express themselves becomes more appropriate.The board does not desire to take either of these measures, but we are a community and we need to be civil to each other.We do not need to be friends, but we need to be neighbors. #
