Board Meeting Minutes for June 17, 2013

Board Meeting Minutes

June 17, 2013

 

In attendance: Grant Sparks, President; Duane Jastremski, Vice President; Chris Rowland, Treasurer; Julie Brown, Secretary; Alice Aurilio, Member-at-Large.

PEHOA Members: Whip Wilson, Mark & Peggy Sholzenberg.

• Grant called the meeting to order at 7:03pm and presented the agenda.

Agenda:

• Grant proposed a new addition to the agenda whereas any PEHOA member would have the opportunity at the beginning or at the end of a meeting to address the board with concerns or questions they might have. There would be a time limit of 3 minutes per member. After discussion the decision was made that a member could select either the beginning or the end of the meeting to voice their concerns.

Minutes:

• Julie read the minutes from the board meeting of March 12, 2013, which were accepted as read.

Financial Report:   

• Chris reported the second invoice from Frank Erwin, our association attorney, was received and paid--$250.00.
• Two members have not paid their annual dues: Muller and Keel.
• Muller still owes $125 of the $300 for the special assessment for repaving.
• There is $9,692.76 in the checking account.

Old Business:

• Grant reminded the board members of our complementary educational meeting with the attorney on Thursday, June 27^th at 1pm.
• Alice commented about the quality of the paving/asphalt on the road.  She feels the first third of the road was a better quality job compared to the most recent part of the road completed.  There are several spots where the asphalt does not look finished or is rough. Grant, Duane, and Alice will get together and walk the road to identify these areas and mark them. Grant will call Jacksonville Paving and ask them to look at these areas and give an opinion if there is a need to repair or replace them.
• Alice questioned the statement that Whip had made at a earlier time that there were 32 or 36 members in the association who had said they were in favor of allowing a homeowner to have a coup with laying hens (chickens) on their property.  

New Business:

• Chris asked that the board look into a method to raise the annual dues. If we start the process now, an increase would not take effect until the year 2015.
• Whip suggested we ask for a special assessment of $600.00 to complete the repair of the asphalt for the remaining third of Plantation Drive.
• The board will speak with the lawyer at our upcoming meeting to give us the best method to accomplish these items.

Adjourned: with no further matters to discuss, the meeting was at 8:15pm

 

Respectively submitted,

Julie Brown, PEHOA secretary

Fwd: PEHOA Board Meeting Notice

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PEHOA Board Meeting

 

June 17, 2013

 

7:00 P.M.

 

Grant Sparks' Home

 

All Members Welcome