2013 Annual Meeting Notice

PLANTATION ESTATES HOMEOWNERS' ASSOCIATION

(PEHOA)

P.O. BOX 2284

SWANSBORO, NC 28584

April 10, 2013

 

 

Hello, neighbors!  Hope this finds you well and enjoying the spring weather that has finally arrived.  The Annual Meeting of PEHOA will be held Saturday, May 4, 2013, at 10:00 A.M. at the Common Area.  The rain date will be Sunday, May 5, 2013, at 1:00 P.M.  Please bring a lawn chair, if desired, to the meeting.

 

Accompanying this meeting notice is a proxy, financial statement, proposed budget for 2013-2014, and a survey question to determine interest in amending Article X of the Restrictive Covenants to permit keeping laying hens within Plantation Estates.

 

In order for business to be conducted at the meeting, a quorum of 40% of voting members must be represented in person or by way of the proxy.  The number required for a quorum is 20.  So, if you will not be attending the meeting, please sign and designate a member or an officer of the Association who will be attending  to represent you and return your proxy.  The proxy may be given to your designated representative or e-mailed  to Alice Aurilio at alicefrank@embarqmail.com. 

 

As in the past, the Board is asking folks to  consider volunteering to serve as a member of the Board.  The only compensation you will receive is knowing that you are helping to make Plantation Estates a great place to live, but that's a pretty big deal!

 

One final note, if any money is owed to the Association, voting rights will be suspended for this meeting.

 

Looking forward to seeing you at the meeting.  If you have questions or concerns about the meeting or anything discussed in this notice, please feel free to contact one of the Board members listed at the end of this notice.

 

PEHOA ANNUAL MEETING AGENDA

MAY 4, 2013

 

 

I.  Introduction of Members (Those present and those represented by proxy)

II.  Proof of Meeting Notice

III.  Reading of minutes from April 28, 2012, Annual Meeting

IV. Treasurer's Report  and Ratification of 2013-2014 Budget (No vote is required)

V.  Old Business

VI.  New Business

      1.  Mowing

      2.  Amending Restrictive Covenants

      3.  Election 2013-2014 Board

VII.  Adjournment

 

 

Duane Jastremski         910-326-7790         dbjastremski@hotmail.com

Grant Sparks                 910-326-2329         gsparks@ec.rr.com

Chris Rowland               336-984-1364         RowlandReps@gmail.com

Alice Aurilio                    910-326-5841         alicefrank@embarqmail.com

Julie Brown                    919-274-9428          juliebrown@nc.rr.com

2013 Update on Amending Article X of the Restrictive Covenants

PLANTATION ESTATES HOMEOWNERS' ASSOCIATION

(PEHOA)

P. O. BOX 2284

SWANSBORO, NC 28584

 

 

April 10, 2013

 

 

Dear PEHOA Members,

 

This letter is an update on the issue of amending the Restrictive Covenants to permit the keeping of laying hens within Plantation Estates.  While the Board appreciates the work that has been undertaken by Whip Wilson, John Gott and others and the reported interest in this issue, this covenant change will not be moving forward at this time.

 

The bottom line is money and our bottom line is not in very good shape.  The budget for 2013-2014 will be sent with the notice for the Annual Meeting scheduled for May 4, 2013, at 10:00 A.M.  PEHOA will have $5,000.00 from dues on which to operate for 2013-2014.  This reduction in money is the result of crediting members $100.00 toward the annual dues for the payment of $300.00 to finance the resurfacing of the second section of Plantation Drive.  The operating expenses budgeted for 2013-2014 is $5,075.00.  Dues are scheduled to return to the normal $200.00 per year in 2015.

 

After e-mail and face-to-face consultations with Frank Erwin who is the attorney  for PEHOA, the attorney fees to amend the covenants would range from $1,200.00 to $1,500.00.  In good conscience, the Board can not justify this expense at this time.  Maintaining Plantation Drive is the top priority at this point in time.  The cost of this project could easily be $29,749.00 (this was the cost of the last resurfacing) or more, depending on the price of oil.  It will be years before the final resurfacing project can be undertaken. 

 

When covenants are amended, it must be in a form which is recordable and this requires the services of an attorney.   The process will require lot owners to sign (husband and wife, if they are the owners) and have the execution individually notarized.  The original execution is then sent back to the Board and these along with the amended covenants will be recorded with the Register of Deeds.  Lot owners will then receive a copy of the amended covenants.  Any other process to amend the covenants will not stand.

 

Again, the Board appreciates the interest generated by the prospect of keeping laying hens, but the covenant change that would make this possible is not feasible at this time.  Article X of the Restrictive Covenants dealing with livestock and poultry will remain in effect.

 

 

Sincerely,

 

Duane Jastremski,

PEHOA President