Minutes 2009 Board Meetings

PEHOA Board Meeting

March 2, 2009

 

 

In attendance:  Grant Sparks, President; Lydia Hellams, Treasurer; Phyllis Perrine, Member-at-Large, and Alice Aurilio, Secretary.  Scott Losito, Vice President was not in attendance.

 

• Grant convened the meeting at 7:00 P.M.
• Lydia presented a listing of members who have and have not paid their 2009 PEHOA dues.  Delinquent are Combs, Gross and Keel.  Phone calls will be made by Alice to Combs and Keel.  The Gross' have received a demand letter. 
• Lydia provided a checking account breakdown from January 1, 2008, to February 27, 2009.  Minus the $5,500 paid to Onslow Paving and Grading for replacing a section of pavement at the entrance of Plantation Estates, the balance was $29,434.90.
• Lydia presented the budget for PEHOA for May, 2008 to April, 2009.  A budget will be developed prior to the semi-annual meeting to be held in May for member approval.
• Lydia has completed the 990 tax form required of organizations exempt from paying federal taxes and has mailed same to the IRS.
• Lydia noted the electric bill for PEHOA has increased by $3.22 per month, which now makes the monthly electric payment $128.62.
• Lydia suggested that Gwindy Stewart be asked to audit the financial records for PEHOA.  This process is one Frank Erwin, the attorney the Board consults, has said needs to take place annually.
• At this time, Grant, Scott, Lydia and Alice have intentions of running for the office they currently hold on the Board.  Phyliss is uncertain about running at this time.  At the May meeting, other members will be encouraged to participate. 
• Items that will be voted on during the May meeting were discussed.  These included amending the Restrictive Covenants to require a building permit to be submitted along with house and/or qualifying outer buildings prior to review and approval by the Architectural Committee.  At this time, building permits are not required.  The other item was getting members to vote on allowing the Common Area to be used as collateral for a loan to resurface Plantation Drive.  Votes would be taken either by persons in attendance or by proxies.
• Grant stated that speed bumps will remain on Plantation Drive.  When the road receives an overlay they will be "softened".  The current cost of an overlay is $51,000.
• The Board set the date of Saturday, May 2, 2009, for the semi-annual meeting.  A potluck lunch at 12:00 P.M. will precede the 1:15 P.M. meeting.  Hot dogs, hamburgers, tables, cutlery, napkins and possibly a tent will be provided by the Board.  Members will be asked to bring a dish to share, a chair and a beverage.  Phyllis stated that there is ample cutlery for the lunch, but plates will be needed.

 

The meeting was adjourned at 8:00 P.M.

 

Respectfully submitted,

 

Alice Aurilio,

Secretary#