December 13, 2010
The PEHOA Quarterly Meeting was held at Alice Aurilio's house at 7:30 p.m. on December 13, 2010. Those in attendance were Alice Aurilio, Vice President; Grant Sparks, Treasurer; Roger Brown, Member-at-large; Vicki Brown, Secretary; and Whip Wilson. Duane Jastremski, President, was absent.
The meeting was brought to order by Alice Aurilio. The first order of business was the Treasurer's Report, provided by Grant Sparks. Grant informed us that there is currently $6,413.61 in the PEHOA account. Recently, $269.00 was paid for liability insurance and $825.00 for Director's and Officer's Insurance. Maps cost $20.00, with $31.00 paid to reimburse Duane Jastremski for expenses and supplies. There is a reoccurring electric charge of $128.62 monthly. Our expenses leave little opportunity for growth at our current dues level.
Alice informed the group that The R & K Family Trust has closed on the Collins' property. She requested that a welcome letter be sent.
As an update to the O'Brien property, Grant has found that BB&T, no longer RBC, holds the first mortgage and Wells Fargo holds the second. The copy of the bankruptcy papers will be given to Frank Erwin.
Alice has reviewed the Associations policies on filing liens to collect overdue fees, and clarifying rules and bylaws. Roger asked that cleared lot maintenance be included in the bylaws, rules which the Board will write. Grant was to make a copy and give them to the Association's lawyer, Frank Erwin.
HOA dues notices are to be sent out right away.
We discussed the deterioration of Plantation Drive, once again. Our current dues pay for the insurance, electrical, legal fees, postage, and some miscellaneous fees with little left over for large projects, such as road repairing, or sign and gate maintenance or any structures that may be built in the future in the Common Area.
The longer we wait, the more prices will go up, the more our road deteriorates. Unless we patch or pave, the road will deteriorate to such a degree that will make total repaving a necessity.
Alice asked that we address rules and rule clarification encouraging input from those present. We identified areas needing clarification as follows:
1. Fences- problems identified as plans presented/ expected and what is executed differ.
Objective- is to establish rules for fence materials. That is, no agricultural fencing would be permitted.
2. Vacant Cleared Lots- Problem is that some cleared lots, either built on or not, are overgrown significantly. Objective- Owners will be required to mow/maintain cleared lots so that vegetative growth is less than one (1) foot tall.
3. Outbuildings not "harmonious"-Problem- outbuildings and/or additional structures must be similar and coordinated in design and structure, with the same color and material as that of the primary residence.
These rule clarifications were to be emailed to Frank Erwin, PEHOA lawyer. The rules, once received from the lawyer, will be sent to all members for input and comments. They will then go back to the Board to have any necessary changes made and to be adopted by the Board. These rules will go into effect upon approval by the Board.
Whip Wilson presented drawings for a landscaping project he is undertaking. Landscaping projects are not required to have Board approval. We thanked Whip for keeping the Association informed regarding his project.
With no further business offered for discussion, Alice adjourned the meeting.
Respectfully submitted,
Vicki Brown
The PEHOA Quarterly Meeting was held at Alice Aurilio's house at 7:30 p.m. on December 13, 2010. Those in attendance were Alice Aurilio, Vice President; Grant Sparks, Treasurer; Roger Brown, Member-at-large; Vicki Brown, Secretary; and Whip Wilson. Duane Jastremski, President, was absent.
The meeting was brought to order by Alice Aurilio. The first order of business was the Treasurer's Report, provided by Grant Sparks. Grant informed us that there is currently $6,413.61 in the PEHOA account. Recently, $269.00 was paid for liability insurance and $825.00 for Director's and Officer's Insurance. Maps cost $20.00, with $31.00 paid to reimburse Duane Jastremski for expenses and supplies. There is a reoccurring electric charge of $128.62 monthly. Our expenses leave little opportunity for growth at our current dues level.
Alice informed the group that The R & K Family Trust has closed on the Collins' property. She requested that a welcome letter be sent.
As an update to the O'Brien property, Grant has found that BB&T, no longer RBC, holds the first mortgage and Wells Fargo holds the second. The copy of the bankruptcy papers will be given to Frank Erwin.
Alice has reviewed the Associations policies on filing liens to collect overdue fees, and clarifying rules and bylaws. Roger asked that cleared lot maintenance be included in the bylaws, rules which the Board will write. Grant was to make a copy and give them to the Association's lawyer, Frank Erwin.
HOA dues notices are to be sent out right away.
We discussed the deterioration of Plantation Drive, once again. Our current dues pay for the insurance, electrical, legal fees, postage, and some miscellaneous fees with little left over for large projects, such as road repairing, or sign and gate maintenance or any structures that may be built in the future in the Common Area.
The longer we wait, the more prices will go up, the more our road deteriorates. Unless we patch or pave, the road will deteriorate to such a degree that will make total repaving a necessity.
Alice asked that we address rules and rule clarification encouraging input from those present. We identified areas needing clarification as follows:
1. Fences- problems identified as plans presented/ expected and what is executed differ.
Objective- is to establish rules for fence materials. That is, no agricultural fencing would be permitted.
2. Vacant Cleared Lots- Problem is that some cleared lots, either built on or not, are overgrown significantly. Objective- Owners will be required to mow/maintain cleared lots so that vegetative growth is less than one (1) foot tall.
3. Outbuildings not "harmonious"-Problem- outbuildings and/or additional structures must be similar and coordinated in design and structure, with the same color and material as that of the primary residence.
These rule clarifications were to be emailed to Frank Erwin, PEHOA lawyer. The rules, once received from the lawyer, will be sent to all members for input and comments. They will then go back to the Board to have any necessary changes made and to be adopted by the Board. These rules will go into effect upon approval by the Board.
Whip Wilson presented drawings for a landscaping project he is undertaking. Landscaping projects are not required to have Board approval. We thanked Whip for keeping the Association informed regarding his project.
With no further business offered for discussion, Alice adjourned the meeting.
Respectfully submitted,
Vicki Brown
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