Plantation Estates Homeowners' Association
(PEHOA)
P.O. Box 2284
Swansboro, NC 28584
May 3, 2011
- First Order of Business: Duane Jastremski, President, called the meeting to order at 6:05 P.M. Members introduced themselves. Members present were Alice Aurilio, Julie Brown, Roger Brown, Nancy Combs, Randy and Kelley Ebner, Lydia Hellams, Penche Jonnalagadda and Stan, Sandy Phillips, Ben and Debbie Reece, Chris and Diane Rowland, Grant Sparks, Woody and Gwindy Steward, Bill and Dorothy Tisdale and Whip Wilson. Members represented by proxies were Bennett, Chase, Dudley, Eddy, Haid, Houston, Howard, Hunt Keel, McCulloch and Losito.
- Second Order of Business: Minutes from the May 4, 2010, annual meeting were ready by Alice, standing in for Vicki Brown, Secretary. A motion was made to accept the minutes as read. All voted in favor of approved the minutes as read.
- Third Order of Business: Grant Sparks, Treasurer presented the treasurer's report. (Please refer to materials that were e-mailed or mailed prior to the meeting or distributed at the meeting for specifics.) Grant noted money for a disaster fund had been budgeted for the 2011-2012 budget. These funds would be used in the event of a situation requiring more tools and equipment that people would normally have in their possession to address the problem. Grant asked if there were any questions concerning any of the information. There were none. There was no opposition to the 2011-2012 budget and the budget was ratified.
- Old Business: Duane brought up the project of finishing the resurfacing of Plantation Drive. Grant stated he has an estimate of approximately $47,000 from Jacksonville Paving to finish the job. (Note- this is almost double the estimate from last year due to the increase in oil prices.) This would equate to approximately $1,000 per lot owner to fund the project. It is a tough issue to resolve and any suggestions are welcome. Grant continued that patching; as funds are available may be the direction the association will have to go.
- New Business: Duane stated that volunteers are needed to mow areas common to the development. Several people volunteered including Bill McCulloch, Duane, and Marla Sparks. (Note- if any one not present at the meeting would like to help, please contact Duane.) Duane thanks Bill for mowing the lower common area near Whip's home on South Plantation Lane.
- Election of Board Members: No volunteers came forward to be considered for a board position, so by acclimation all current officers will remain for the 2011-2012 cycle. The officers are Duane Jastremski, President; Alice Aurilio, Vice President; Grant Sparks, Treasurer; Vicki Brown, Secretary and Roger Brown, Member-at-Large.
- Any New Issues/Concerns: Ben stated there was a fox near his home and when the fox saw him, he was in no hurry to leave. The concern is the fox may be rabid. Another night Ben heard a commotion on the back porch and a fox was fighting with a cat. The fox chased the cat into the woods.
Bill stated he saw two foxes come out from under holly bushes in the front of his home. One is a full-grown female and looks healthy. The other Bill describes as a mutant with a black body and a white furry head like a fox.
Duane thanked Whip and Ralph Drumm for bush hogging and trimming the lower part of the Common Area.
Grant stated all but one member has paid 2011 dues. The property in question is vacant and the lawn is starting to grow. It is hoped that when a realtor become involved with the property that the lawn will be maintained.
Duane stated there are pros and cons to a special assessment, such as the one proposed for the road. A straw vote taken at the meeting showed all present in favor of the assessment. (Note- five members represented by proxies were in favor of the assessment. Ii should be noted; however, this was for the original $500 and not the updated amount of $1,000.) Lydia asked how much of the road could be paved with a $500 assessment and Duane responded half of what's left.
Penche asked on behalf of her parents, if North and South Plantation Lanes will be paved. Alice stated the covenants only talk about maintaining Plantation Drive and added that taking care of it was more than what we can do at the present. Roger noted that North Plantation Lane had an asphalt surface on it at one time, but the road surface underneath it could not support it and heavy equipment coming and going for house construction tore it up. Bill offered that he had a railroad tie put across the road near his home on South Plantation Lane and this diverts runoff into the ditch and helps to preserve the road.
- Duane asked if there was any more business. A motion was made to adjourn the meeting. All voted in favor for adjournment at 7:00 P.M.
Respectfully submitted,
Alice Aurilio,
Acting Secretary#
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