Members present were Grant Sparks, President; Scott Losito, Vice President; Lydia Hellams, Treasurer; Roger Brown, Member-at-Large; Alice Aurilio, Secretary and Earnie Combs, PEHOA member.
Grant called the meeting to order at 7:30 P.M.At this time, two bids have been received to repair Plantation Drive.Jacksonville Paving submitted a bid of $28,833.They will be patching approximately 500 square yards along the entire road.These areas have been marked with red paint and will be cut, removed and filled with two inches of asphalt.They will then begin overlaying the road from the front entrance and going approximately 1,200 feet with 1.5 inches of asphalt.The cost of patching is $7,500 and the overlay costs $21,333.Onslow Grading and Paving submitted a bid of $29,835.They will overlay the road with 1.5 inches of asphalt for approximately 1,315 linear feet.Board members stated that they thought Jacksonville's plan for the road better dealt with the more seriously damaged areas on the road.
Grant stated that Earnie had talked with Scott about the possibility of loaning PEHOA enough money to complete an overlay on the entire road.Earnie said he hadn't heard crap about his offer.Scott told Earnie that he had left him a message on his cell phone.Earnie said he did not carry a cell phone as he looked at it in his hands.Earnie stated that he would ask to be repaid within a two-year period with 5% interest on his money.He stated that he is getting 1% interest on it right now.He later stated that he could go longer than the two year period and that the interest rate could be a little below 5%.It was noted that this situation could potentially obligate each property owner to approximately a $600 assessment.Alice stated she was in favor of doing what could be done now to fix the road with the money we have at this time.Earnie said we could increase the dues.Alice replied that we would need a notice for a special meeting to raise the dues.Grant stated that the plan we are considering is not a perfect solution for the road, but it is what we can do now.Lydia stated that getting 75% of members to agree to a dues increase is a problem.Earnie said he just wanted to see it done and behind us.Alice replied don't we all.Scott said let's go with what we have.Grant agreed saying let's do what we can now and then maybe in four or five months have a special meeting to see if we can get the votes on Earnie's offer or another plan to get the remainder of the road finished.Grant thanked Earnie for his offer of the loan.
Lydia asked if something could be done to fix the water runoff on South Plantation Lane.Grant stated he had a man who would grade and cut into the swale to improve this situation.Lydia stated that several people keep up South Plantation Lane, but others do not and these few have to take up the slack for the others.Grant stated that the situation has nothing to do with PEHOA.
Grant returned the discussion to Plantation Drive and stated let's go with what we have and then down the line have a special meeting to vote on a two time special assessment to complete the overlay.This assessment would be beyond the annual dues.Roger made the motion to accept Jacksonville Paving's bid for work on Plantation Drive.Lydia seconded the motion.The vote was called and agreement was unanimous.Roger wondered if the areas that are cut out could be ground up and spread on Plantation Lane North and South.Grant said he would ask, but did not know if they had the equipment to do this.
In order to fund the road repair, Lydia stated PEHOA's money market account would need to be cashed in and there may be a penalty. She added there was no problem with cashing in the certificate of deposit for the project.
Grant stated that if he talked with Jacksonville Paving tomorrow the contract could be signed and scheduled within 30 days.
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